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DISCOVERY CONSULTING
Every case is different. Every customer is different. You have questions. We have answers. As always, the best place to start is at the beginning and our trained, experienced consultants will meet with you and your team to determine the best course of action. We will match your needs and requirements with the appropriate solutions. Our Consulting Services include: Please contact your local office to set an appointment with one of our experienced consultants. DATA COLLECTION & FORENSICS
Why is it important to collect data in a sound manner? How important is winning your case? Improper collection of client data can result in anything from a poor, inaccurate review to having the electronic evidence deemed inadmissible. CP Document Technologies has the technical know-how to assist you and the experience of hundreds of forensically sound collections behind us. Some highlights of our Data Collection & Forensics Services include: Mirroring of hard drives, servers, laptops, PDA’s, backup tapes and other media to retain original information and metadata thus avoiding costly spoliation or disappearance The assurance that the data maintains its integrity as evidence to ensure admissibility in court Technical advice to help you understand how hardware or server environments are set up and guidance to understand the possible sources where data can be filed, removed, deleted, or stored – often unknown to the opposing counsel or even parties in question Everything we do from “step one” will be with the end goal of document management and searching/reviewing data/documents. As the case progresses, we will consult with you as to the best practices for preserving and processing data
Whether you have a multi-city collection and review, or you receive a CD from your client, CP Document Technologies has the skill to help you. EDD/ESI DATA PROCESSING
The handling of electronic documents has quickly become a primary focus in the discovery process and firms that expect to both preserve and prosper know that a key element in their strategy must include handling certain aspects of their practice electronically. It’s simply no longer competitive or economical to create and maintain large volumes of paper documents. Yet the more solutions become available, the harder it is to decide the proper strategy for managing those documents. At CP, we offer multiple solutions to handle your specific electronic data needs. From the inception of your case or project, a member of our electronic team will consult with you and your team throughout the life cycle of the litigation process to ensure project accuracy and quality. From the acquisition of data, electronic data processing, scanning, coding, data review, batch printing, productions to document requests and trial support, CP Document Technologies will be there. Our Electronic Evidence Processing services include: Data Size Reduction (Data Filtering Options) Metadata/Text Extraction for Database Creation (Data only) Native File Review - Online (or Local) E-File Conversion Backup Tape Restoration
We employ multiple solutions to ensure that we can advise you on the most cost-efficient, time-sensitive and proven methodology needed for every case. And each case may require different aspects of our ED services. The following are the most common approaches that we have found to be successful for our clients in the areas of Data Collection and Electronic Data Processing. Level 1 EDD – Printing from native file Printing from native file and email applications on a CD/DVD/Hard Drive/Other media Insuring all data is shown (revealing hidden data, setting print area to be all-inclusive, performing error reports if documents cannot be printed, displaying all attachments in an email) Fast and efficient printing to avoid delays in long and unnecessary processing Document level quality control to ensure accuracy Electronic page numbering “endorsement” available for document tracking
Level 2 EDD – File conversion/database creation for electronic review Converting files to TIFF or PDF to review electronically in your preferred database or customized viewer Full metadata extraction Fielded coding of extracted metadata as customized indexed coding fields such as Document Date, Author, Recipient (cc, bcc), Document Type, Subject, and over 200 other available fields Parent/Child Relationships and Attachment Ranges Fully searchable “Perfect Text” -- 100% accurate text searchability of text-based documents Often printed for manual review in conjunction with database indexing Fast and easy review of visual and contextual content all in one database
Level 3 EDD – Selective File Review
Multi-layered review process often two-tiered to cull documents (pick and choose) Phase I – Review documents to look ONLY for things you want to produce. Phase II – Selected documents will be processed to TIFF or PDF for production. Search terms can be defined by you and processed by CP Document Technologies, or full control can be given to you and your team to cull through the data using your search methodology File review process is available in Native File format, online review tool, or in your preferred database format
CODING
With every coding project, the difference is in the details and our multiple coding solutions address the uniqueness of every coding project. Whether it is “light” coding of selective fields, or a “price sensitive” project with more controllable automated coding solutions – we have the options to fit any scenario. Our coding managers will customize your coding manual with a keen eye on your specific needs. Off-Shore Bibliographic Coding
Utilizing off-shore coding centers, CP is able to offer a cost-effective solution for quality coding. Off-shore coding offers speed and efficiency while CP Document Technologies maintains control of your project by managing it here domestically. Domestic Bibliographic Coding
CP Document Technologies offers a team of domestic coders who are available should any key issues require domestic coding. Partially Automated Coding
The evolution of technology and the standardization of many of the coding fields has allowed for developers to create viable automated coding options. Combined with manual coding to insure accuracy, this can be a valuable cost and time saving option for document productions. Subjective Coding & Document Review
Not all service bureaus or even coding vendors can provide subjective coding. CP Document Technologies is qualified to assist in this highly-specialized area. If you have a need for subjective coding or document review, let our team of experts help. Logical Document Determination (Unitization)
Sometimes all that is needed is to put the documents in their logical order, versus the physical unitization they arrived in, such as staples/clips. Let CP Document Technologies save you time and aggravation by logically unitizing your scanning projects. Light Coding with Enhanced OCR
Often only a few fields are needed or you need to start with partial coding to cull down your documents. We have standard light coding options, as well as the ability to customize to minimal fields, to make the project as efficient as possible.
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